Medication Policy & Forms

Medication administration protocols are differentiated based on the grade of the student. Prescription and over the counter medication will be administered to students at school only at the specific written request of the student’s parent or guardian, and with the written authorization of the student’s health care provider.(A one-day supply is the exception, see below.) The Student Medication Request and Release Agreement(File: JLCD-E-1), must be signed by the parent or guardian and be accompanied by a health care provider’s order for each medication or change of medication the parent wishes to have administered to the student.

If a student must receive prescription or over the counter medication during school hours, the parent or guardian shall furnish the medication. Prescription medication must be in the original pharmacy labeled container. The label shall state the student’s name, medication, dosage, number and/or time(s) of dosages per day and name of the prescribing health care provider. Over the counter medication must be in its original packaging. A parent or guardian may deliver medication to the school during school hours. Medications that are brought by the student must be in the packaging as stated above, and sealed in an envelope. If the medication is not in a sealed envelope, the parent or guardian will be contacted.

In certain unforeseen circumstances, verbal request or permission to administer medication may be accepted only when made by the parent or guardian to the school nurse, and only when prior delivery of the required forms is not reasonably possible. Written parental permission and authorization by the prescribing health care provider must be submitted by the parent before medication will be administered a second day. Medication may not be carried during the school day by elementary school students unless there is a need that is documented by the student’s health care provider.

High school students may carry a one-day supply of prescription and/or over the counter medication in its original container without a “permission to carry medication” form on file. Middle school students may carry a one-day supply of over the counter medication without any form, but must have the “permission to carry medication” form on file in the school office to carry a one-day supply of prescription medication.

Students using poor judgment in carrying and taking their own medication will have such medication confiscated by school personnel, parents or guardian will be notified, and the student may face disciplinary action. A structured plan will then be developed for the administration of the medication utilizing the “contract to carry medication” form.

Medication shall be administered at each school only by a school nurse or by his or her legal delegatee in compliance with the Colorado Nurse Practice Act. Such delegatees shall be approved with input by the Principal. Medication will be administered by school personnel, only in accordance with the instructions on the prescription label. School personnel will maintain a written record of all medications administered to students, using the Medication function in IC and by using the appropriate District form when IC access is not available. The record will include the student’s name, medication, dosage, date and time given and the signature of the school personnel administering the medication.

Douglas County School District employees may not administer homeopathic or herbal preparations.

All medications to be administered by school personnel shall be stored per the Colorado Department of Education medication storage guidelines.

Special Considerations for Asthma and Anaphylaxis

Notwithstanding the above, a student with asthma, severe allergies, or another related, life- threatening condition may possess and self-administer medication as provided in an approved treatment plan developed in accordance with the Colorado Schoolchildren’s Asthma and Anaphylaxis Health Management Act.

Special Considerations for Administering Medical Marijuana, Hemp Oils and/or Cannabinoid Products can be found in board file JLCDB.

Adopted: October 1, 1991
Revised: April 7, 1998, to conform to current law
Revised: July 20, 1999
Revised: June 21, 2005, to conform to current law
Revised: May 16, 2006
Revised: August 16, 2016, to conform to current law

JI/JIA, Student Rights and Responsibilities/Due Process Rights JIC/JICDA, Student Conduct
JICH, Student Involvement Regarding Drugs and Alcohol JK, Student Discipline and subcodes
JLCD-E-1, Student Medication Request and Release Agreement
JLCD-E-2, Record of Medication Released at School
JLCD-E-3, Permission and Contract to Carry/Self-Administer Medication
JLCDB, Administering Medical Marijuana, Hemp Oils and/or Cannabinoid Products

C.R.S. 22-1-119

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 303-387-0127.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.


Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records at this link ( Douglas County School District Transcripts and Records Requests ).