Frequently Asked Questions - Master Capital Plan Outreach
The purpose of this effort is to inform and educate stakeholders on the District’s capital needs. In addition, DCSD is seeking feedback on our current capital planning process, needs and funding strategy. DCSD will be meeting with over 100 community groups throughout the 2014-15 school year.
Additionally we also operate a large student computing infrastructure to ensure 21st century learning tools are easily accessible to our students and teachers. We operate over 560 servers and the DCSD network spans 840 square miles servicing 92 facilities. There are over 500 network switches in the network servicing over 3,650 wireless access points allowing our students to connect to the Internet seamlessly from anywhere in our buildings. Our phone systems provide 6,880 phones and we currently support over 20,000 phone numbers. We have purchased over 44,000 student computing devices for our school and staff and replace roughly 20% every year to ensure our students are utilizing relevant technology in their classrooms.
Life Cycle Assessment
Expected life cycle is a term used to describe the average life of systems and components of a building based on regular and preventative maintenance. All building systems and components have a predefined (by manufacturer and industry standards) life expectancy associated with them. For example, a specific piece of equipment may be designed to operate at full design load for a total of 5,000 hours and/or 15,000 start/stop cycles. DCSD performs facility life cycle assessments and modeling in order to identify future replacement and maintenance costs. This assessment typically consists of three key components:
Building and Site Inventory: All components are assessed, inventoried and logged in a data base.
Component Life Cycle: These are standards which are set by the manufacturer and the industry and are applied to the inventory to establish an expected life cycle for each building and site component.
Reporting: These serve as the basis for updates to the Master Capital Plan.
Facility Condition Index (FCI)
The Facility Condition Index (FCI) provides a simple measurement of a facility’s condition. It represents the ratio of the cost to correct a facility’s deficiencies to the current replacement value of the facility. For example, if a building’s replacement value is $1,000,000 and the cost of correcting its existing deficiencies is $100,000, the building’s FCI is $100,000 divided by $1,000,000; that is 0.10 or 10 percent. When the FCI is higher, the condition of the facility will be worse.
Along with the FCI, Douglas County School District also utilizes an Extended Facility Condition Index (EFCI) and a Facility Needs Index (FNI). The Extended Facility Condition Index represents the ratio of the cost to correct a facility’s deficiencies and the projected cost of future renewals to the current replacement value of the facility. The Facility Needs Index is an extension of the EFCI that also takes into account costs associated with upgrades related to modernization and regulatory compliance. In other words, the FCI measures “catch-up”, the EFCI measures “keep-up” costs, and the FNI measures “get ahead” costs.
Life cycle assessments and facility condition indices are both considered to be industry standards and are used widely used by government agencies, private corporations, higher education institutions, and local school districts throughout the nation. The following is a list of just a few of the entities who endorse and publish information on these facility management methods:
IFMA - International Facility Management Association
IFMA is the world's largest and most widely recognized international association for facility management professionals
APPA – Association of Higher Education Facilities Officials
APPA is a leading organization for higher education planning, construction and maintenance.
NASFA – National Association of State Facilities Administrators
NAFSA is a professional organization whose mission is fostering communication and providing leadership in the development and implementation of state facility administration practices.
American School and University (Magazine)
An information source for education facilities and business professionals — serving the nation's K-12 and higher-education administrators responsible for the planning, design, construction, retrofit, operations, maintenance and management of education facilities.
NCEF – National Clearinghouse for Educational Facilities
The NCF is a vast database of nearly 20,000 journal articles, books, studies and online publications on school facilities, design, planning, construction, maintenance, and funding. The clearinghouse is a program of the National Institute of Building Sciences, an organization authorized by Congress to serve as an authoritative source of solutions for the built environment.
What funding sources are available to address current facility maintenance and the building of schools in the future?
25.440 for the Colorado School Finance Act
7.151 for voter approved Mill Levy Overrides
15.342 to service existing debt from previous bond issuance
.344 for Abatement
Every year the District resets its mill rate based on current debt obligations and total Assessed Value in the district.
If tax dollars are staying flat in this scenario / possible funding strategy, does this mean that the tax rate will drop?
I thought Property Taxes funded schools - with all of the construction going on in Douglas County, why is funding so low?
Why are you the lowest funded school district on the Front Range given the affluence of Douglas County?
Is the District currently exploring a Mill Levy Override for additional operating dollars? Similarly, has the Board of Education approved a Bond question for an upcoming election?
§ 22-42-102. Bonded indebtedness - elections
(1) No debt by loan in any form shall be contracted by any school district for the purposes specified in paragraph (a)of subsection (2) of this section, unless the proposition to create the debt has first been submitted to and approved by the eligible electors of the district.
(2)(a) The board of education of any school district, at any regular biennial school election or at a special election called for the purpose, shall submit to the eligible electors of the district the question of contracting a bonded indebtedness for one or more of the following purposes:
(I) For acquiring or purchasing buildings or grounds;
(II) For enlarging, improving, remodeling, repairing, or making additions to any school building;
(III) For constructing or erecting school buildings;
(IV)For equipping or furnishing any school building, but only in conjunction with a construction project for a new building or for an addition to an existing building or in conjunction with a project for substantial remodeling, improvement, or repair of an existing building;
(V) For improving school grounds;
(VI) For funding floating indebtedness;
(VII) For acquiring, constructing, or improving any capital asset that the district is authorized by law to own;
(VIII) For supporting charter school capital construction as defined in section 22-30.5-403(4) or the land and facilities needs of a charter school as defined in section 22-30.5-403(3), without title or ownership of charter school capital assets being held by the school district or ownership or use restrictions placed on the charter school by the school district.