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Snow and Ice Control Plan Summary

DOUGLAS COUNTY SCHOOL DISTRICT

Snow and Ice Control Plan Summary

2015-2016

The DCSD Operations and Maintenance snow removal team is committed to providing safe access to over eighty (80) District schools and support sites. Every effort will be made to provide access that is reasonably clear of snow and ice. Our goal is to make all bus loops, student drop-offs, parking lots, drives, sidewalks and entrances safe and accessible for use during and after a storm, and depending on the severity and timing of the storm, to ensure the usability of play pads as soon as possible following the event. To meet the needs of our customers, we will evaluate and update the snow and ice control plan annually, including an assessment of equipment and personnel readiness, to provide a safe and uniform level of service.

Introduction

Douglas County averages over seventy (70) inches of snowfall annually, with variable factors (such as the rate and accumulation of snowfall, moisture content, temperature, time of day or night, wind direction, velocity and duration) interacting to create a unique aspect for each storm, resulting in no two storms that are identical.

This document concisely summarizes information regarding the district’s snow removal operations to combat these storms, including snow and ice removal safety and operations planning, priorities, responsibilities, and key contacts.

Procedures and information regarding the district’s weather delay and closure criteria can be accessed through the district website at Weather Closure Information, or for the most accurate and up-to date school closure or delayed start schedule information, please call the Douglas County School District’s Weather Hotline at 303-387-SNOW (7669). Regardless of whether school is delayed or canceled, the district always respects a parent's decision to keep their students home during adverse weather conditions.  The district’s snow and ice removal measures are limited to district property and do not include public roads maintained by state, local municipalities or HOA’s. And finally, please remember to always select sensible footwear when snow and ice is present, to help prevent slips and falls. 

Pre-Storm Operations

Response planning for a forecasted storm/snow event relies heavily on receiving accurate weather information. Weather forecasting is imperative in determining timely and appropriate allocation of resources based on the predicted severity, timing and location of the storm. When the National Weather Service issues a snow alert, DCSD snow removal crews, custodial personnel and plowing contractors are notified. The Grounds Manager or designee will make timing, process and resource allocation decisions for vehicular snow removal operations (snow removal from bus loops, drop-off lanes, parking lots and service drives). The Custodial Manager or designee will make timing, process and resource allocation decisions for non-vehicular snow removal operations (sidewalks, entrances, doorways, stairwells). When an overnight storm warning is forecast, the Managers or designees will monitor snowfall conditions throughout the night and mobilize resources between midnight and 4 am depending on the storm’s timing and severity.

Storm Operations

Responsibilities

Once a snow event has begun, the Grounds Division, led by the Grounds Manager and supported through contractors, is responsible for plowing and applying ice slicer to bus loops, drop-offs, parking lots and service drives, while the Custodial Division, led by the Custodial Manager, is responsible for clearing sidewalks, entrances, doorways and stairwells. (Areas where clearing cannot be accomplished by vehicle) Depending on the severity of the storm and the equipment available at the specific school, either the Grounds or Custodial Division will be responsible for clearing play pads, as time and resources allow – during heavy snow events play pads may take up to 48 hours to clear due to limited resources allocated to priority areas district-wide.

Priorities

Level 1 priority areas include bus loops, drop-offs, parking lots, service drives, sidewalks, entrances, doorways and stairwells. Play pads are a Level 2 priority and will be cleared as soon as possible following the event, after priority 1 areas are safe.

When schools are out of session for seasonal breaks in winter, spring and possibly fall, site priorities will be those with Before and After School Enterprise or other daycare programs that are in session, as well as any Facility rentals such as Churches or special events.

Operations

The specific response protocols are numerous and based on the specific nature of the storm.

Generally speaking, minor snow accumulations (less than 1 inch) after school hours can be dealt with using an application of ice slicer for vehicular areas, beginning at 4 am. Concurrently, sidewalks and entrances are cleared by Custodial personnel, using light equipment or shovels. 

If however snow accumulations are expected to exceed 2 inches, conditions will require that all schools be plowed prior to the application of ice slicer. Personnel and contractors will be mobilized based on the timing and intensity of the storm, often beginning the night before if possible and continuing into the morning hours. Custodial personnel may be required to report to work early, in order to begin clearing of sidewalks and entrances. In order to maximize personnel and equipment, Operations and Maintenance team members are prepared to shift from normal work hours and procedures whenever necessary to initiate snow and ice control operations.

Key Contacts

Kristina Cordes: 303-387-9561 – office; 

Kristina is the Grounds Planner/Scheduler, and is the primary point of contact for questions or concerns about the vehicular snow removal operation. This includes all areas plowed using a vehicle, such as bus loops, drop-off lanes and parking lots.

Marilyn Harris: 303-387-0458 – office; 

Marilyn is the Custodial Administrative Specialist, and is the primary contact for questions or concerns about the non-vehicular snow removal operation. This includes sidewalks, entrances, stair wells and play grounds.

Matt Van Deusen:  303-387-0496 - office
Operations and Maintenance: 

Matt, is the Director of Operations and Maintenance, and is responsible for all Operations including Building Maintenance, Building Modifications, Custodial, Energy Management, Environmental Health, Grounds and Sustainability.

DCSD Security: 303-387-9999

DCSD Security is an excellent 24/7 contact for emergency needs. Please keep this one number, as they can contact the appropriate DCSD personnel, or if necessary Fire or Law Enforcement Authorities.

DCSD Weather Hotline:  303-387-SNOW (7669)