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Department Contact

Facilities Use

Kellie Frasersmith
Facilities Use Coordinator
kellie.frasersmith[at]dcsdk12[dot]org
720-433-1113

Kay Livingstone
Facilities Use Coordinator
kay.livingstone[at]dcsdk12[dot]org
720-433-1112

Melissa DiDonato
Specialized Clerical Support
melissa.didonato[at]dcsdk12[dot]org
720-433-1117

701 Prairie Hawk Drive
Castle Rock, CO 80109

The Facility Use Office supports our stakeholders by managing use of our schools within our community.  With nearly seventy school sites, we provide a wide variety of space to suit our clients' needs.  Our goal is to provide rental space for your organization while controlling costs.

Facilities Use is one of the primary contacts between our community and our schools.  A wide variety of groups (both non-profit and commercial) utilize our schools seven days a week!  

A portion of our rental dollars is shared with the school where you rent, which gives that school additional funding to further support our children's education.

We look forward to working with you and your organization in the near future!

 

Facility Use Application

With the submission of this Facility Use Application, the applicant verifies authorization to act as the legal agent of the named organization for the purpose of application for and use of the Douglas County School District’s facility referenced above. The applicant acknowledges receipt of Board of Education Policy KF, and Regulations KF-R1,  and agrees to the conditions of building use, and the change/cancellation policy as specified herein. The applicant agrees that it shall be responsible for the conduct and control of all participants and spectators, and shall ensure that use of the above referenced facility is in compliance with all applicable federal, state, municipal, and School District safety regulations. The applicant agrees to provide adequate adult supervision during the use of the facility.  

The applicant recognizes that the School District’s property and general liability insurance policies do not provide coverage to organizations using school facilities for non-school activities. The applicant is required to provide a certificate of comprehensive general liability insurance in the amount of $1,000,000 (minimum) per occurrence. The certificate of insurance must have an endorsement naming Douglas County School District RE. 1, 620 Wilcox Street, Castle Rock, CO  80104 as an additional insured as it’s interests may appear.

In consideration of the applicant’s use of the School District’s facilities, the applicant agrees to indemnify, defend and hold harmless the School District, its respective agents, affiliates, officers, directors, servants, and employees of and from all loss, cost damage, injury, liability, claims, liens, demands, actions, and causes of action whatsoever arising out of, or related to applicant’s negligent or intentional acts, errors, and omissions or those of its employees, agents and participants in connection with the use of the School District’s facility.

For the safety of our students, staff and visitors, security cameras may be in use at any time. Smoking, tobacco use, and alcohol in all school district buildings and on all school campuses is prohibited at all times.  For additional information or to report violations, please call District Security at 303-387-9999.

Click Here to Accept These Terms

Application Windows

May 1, 2017
For Sports Organizations
Requests will be accepted for dates August 1, 2017 - March 15, 2018

For Year Round Renters
Requests will be accepted for the entire 2017-2018 school year

November 1, 2017
For Sports Organizations
Requests will be accepted for dates March 16, 2018 - July 31, 2018

For Year Round Renters
Requests will be accepted for the remainder of the 2017-2018 school year

Change & Cancellation Policy

Changes to a contract must be reported to the Facility Use Office at minimum 72 hours prior to the first day of the contract.  Any change made within 72 hours of the start of the contract may result in a $25 change fee.  

Cancellations to any event must be received to the Facility Use Office no later than 72 hours prior to the start of the event in order to receive a refund.  If cancellation occurs within 72 hours, no refund will be issued.  The District reserves the right to cancel building use activities should the space be needed for school or school-related activities.  This privilege will be used only when necessary as a result of unavoidable circumstances.  The District will attempt to provide suitable, alternative space.  When school is canceled or released early for emergencies or weather conditions, scheduled community activities will be canceled.

*Cancellation – Reduction in total number of hours

*Change – Date change for the equivalent amount of hours

Conditions for Facility Use

With the submission of this Facility Use Application, the applicant verifies authorization to act as the legal agent of the named organization for the purpose of application for and use of the Douglas County School District’s facility referenced above. The applicant acknowledges receipt of Board of Education Policy KF, and Regulations KF-R1, and agrees to the conditions of building use as specified herein. The applicant agrees that it shall be responsible for the conduct and control of all participants and spectators, and shall ensure that use of the above referenced facility is in compliance with all applicable federal, state, municipal, and School District safety regulations. The applicant agrees to provide adequate adult supervision during the use of the facility.

The applicant recognizes that the School District’s property and general liability insurance policies do not provide coverage to organizations using school facilities for non-school activities. The applicant is required to provide a certificate of comprehensive general liability insurance in the amount of $1,000,000 (minimum) per occurrence. The certificate of insurance must have an endorsement naming Douglas County School District RE. 1, 620 Wilcox Street, Castle Rock, CO 80104 as an additional insured as it’s interests may appear.

Douglas County Schools Facility Use (FUSE) Requirements

We welcome your rental group to the Douglas County School District (DCSD). We ask that you treat our facilities with respect and care. When you submit an on-line facility use request, you agree to abide by the following guidelines as well as district regulation KF-R-1. Read and be familiar with this district regulation for community use of school facilities.

1. Facility Use agreements are required for all group activities on DCSD grounds. Contact the Facility Use office at (720) 433-1112 or (720) 433-1113 for more information.

2. The applicant agrees that they shall be responsible for the conduct and control of all participants and spectators, and shall ensure that use of the facility is in compliance with all applicable federal, state, municipal, and DCSD safety regulations. The applicant agrees to provide adequate adult supervision during the use of the facility.

3. Rental Fees/Invoice must be paid PRIOR to the start of the event. The Facility Use accepts Visa/Master Card or check made payable to Douglas County School District.

4. Cancellation of any event must be received to the Facility Use Office no later than 72 hours prior to the start of the event to receive a full refund. If cancellation occurs within 72 hours, no refund will be issued.

5. Groups must bring a copy of the completed Rental Agreement for Non-School Use of School Facilities (Schedule Detail Report), to all events. This will serve as identification to the custodian, security staff, or other district staff.

6. A responsible adult will be in charge of children at all times. Due to supervision concerns, the designated adult must arrive with or before participants. A responsible adult/door monitor will admit all participants into the building through the front door and then make sure the door is closed and locked securely behind them. No exterior doors are to be propped open at any time. No access is permitted through the child care doors.

7. Groups will remain in the approved areas only and will not venture into any other areas of the facility.

8. Start and end times will be strictly adhered to or overtime charges will be assessed by the Facility Use Office.

9. Rental areas will be left in the same or better condition as when you arrived. Clean up all trash, wash and dry tables as needed and return furniture and other items to their original location. 10. Groups will provide their own supplies. There will be no use of any DCSD materials. No items are to be stored on school property without prior approval from School Administration.

11. Food and drink are allowed only in tiled areas. No food or drink of any kind is allowed on carpeted areas or in gymnasiums.

12. Climbing or sitting on gym bleachers when not fully extended is prohibited.

13. No dogs are allowed on school property.

14. Smoking and tobacco use as well as any alcohol use in all DCSD buildings and grounds is prohibited at all times.

15. No fires, candles or incendiary devices of any kind are allowed in the buildings. 16. Sub-letting of rental agreement is strictly prohibited.