Types of Student Data Collected By DCSD
While the majority of data collected by the district is for serving regulatory requirements from a federal agency or state regulatory agency, some student data may serve operational needs local to the district such as emergency communications with families, facilitating transportation, providing certain services to students, facilitating formative assessments, etc.
Student data is highly regulated by multiple federal and state laws including FERPA, COPPA and HB 16-1423, and is maintained per records retention policies of the district. Within district systems access to this data is defined and restricted by staff role, and system users are required to log-in through secure channels to access such data.
Type of Data | What specific data is collected beyond what CDE requires? | What needs does it serve? | Who provides/collects this data, and how often is it updated? |
---|---|---|---|
Student Demographic |
|
State and Federal Funding, Compliance, Safety, Student Services, Notifications, Academic Achievement, Assessment |
Parent-provided at enrollment, annual updates, and ongoing |
Student Attendance |
|
State Funding, Compliance, Student Engagement/Retention |
Teacher and office staff, daily |
Student Health |
|
Student Safety, Student Services, Health Services |
Parent provides data at enrollment and updated annually (or as needed). Health office staff on annual occurrences |
Student Academic |
|
Student Achievement, Student Records |
Teacher, daily |
Student Assessments |
|
Student Achievement, Educator Effectiveness, School Performance Framework |
Student, varied (based on state law and district policy around assessments.) |
Student Interventions |
|
Student Engagement/Retention, Compliance, State Funding, Student Achievement, Student Services |
Teachers, Administrators, Office staff, as necessary |
Family Demographic |
|
Safety, Boundary/School Placement, compliance, State and Federal Funding, Communication |
Parent, at enrollment, updated annually or as needed |
Library Media |
|
District Resource Tracking/Asset Management |
Library staff (as necessary), District staff annually |
Messaging |
|
Communication (Normal and Emergency |
As per district policies related to Communications |
Transportation |
|
Safety, State funding, Transportation |
District staff, annually, daily |
Financial |
|
Revenue (for school operations including trips, special offerings, etc.) |
Office staff, Parent ongoing |
Online Curriculum |
|
Teaching and Learning |
Teacher (at time of sign-up in online curriculum) |
School of Choice Records |
|
Open Enrollment |
Registrar, Principal |
Student Graduation Planning (ICAP) |
|
System used to help students in preparation for college. Allows students to put together a portfolio of their services, assessments and school history in one location. |
Student |