Open Records Requests (CORA)

School districts, like all other government entities, are required under the Colorado Open Records Act (CORA) to make their records (with important exceptions like a student’s education information) available for public inspection. CORA defines a record as essentially any writing that is made, kept or maintained by the District. This includes electronic records, such as emails and databases that are stored in the District’s digital file system (our portion of “the Cloud”), computers and servers. The purpose of this law is to allow the citizens to see into the operations of the government and how taxpayer dollars are being spent.

Douglas County School District records are public unless otherwise protected from disclosure and shall be available for inspection during regular business hours upon request made to the District. There is no duty to create a public record that does not already exist.

Inspection of the record shall take place where designated by the Public Records Manager, and will not be disruptive to the operations of the office, and shall be done in the presence of the custodian of the record.

We are proud to be transparent and ask all of our stakeholders to be responsible with the taxpayers' resources.

Confidential Student Records

The Douglas County School District believes that honest communication between parents and the teachers, principals and others in the district regarding their child’s education is critical to the success of each student. We do everything we can within the law to keep your child’s personal education information confidential.

If you are requesting student records, including grades/transcripts or have questions about the educational process/procedures at your child's school, CLICK HERE.

Is my child's educational information disclosable under CORA?
No. Just because something is a record under the statute, that does not mean it all must be produced if someone requests it. There are some key protections to protect privacy, particularly when it comes to information about students.

The Family Educational Rights and Privacy Act (FERPA) protects a broad range of information about students from public inspection. Under this Federal law (which is recognized by CORA), “student-identifiable education information” cannot be disclosed to anyone who doesn’t need it to educate the student in a school without parent consent. This protected information includes grades and test scores, special education information, discipline records, student health information, and communications between parents and the school about the student’s education. In addition, state law protects student addresses (including email addresses), and telephone numbers.

How does the District protect my student's information?
When the District receives requests for records under CORA each record is reviewed privately and student education information is removed. In most instances where records and emails reference students, the entire record is protected from public disclosure.

Frequently Requested Information

Assessment Results - Assessment & System Performance

Comprehensive Annual Financial Reports - Financial Services

Salary Information - Financial Services

Transparency - Transparency

Submit CORA Request

Requested information will be returned in three business days if documents are readily available. Additional time may be necessary if documents are not easily obtained.

Fees

Staff time
First hour: No Charge
Additional Time: $30/hour

Materials
Copies: $0.25/page
DVD or CD: $0.50/disc

We remain committed to conducting the school district’s business in an open and transparent manner. Many of DCSD’s documents are posted on this website, including our financial statements, located on the Financial Transparency Page

For payment click here
My SchoolBucks

Contact

Ioana Marin
IMarin@dcsdk12.org
Public Records Manager
303-387-0032

DCSD CORA Archive

DCSD believes in transparency, so beginning in April, 2016 we are posting our CORA requests.

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District’s Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Ted Knight, Assistant Superintendent, 620 Wilcox Street, Castle Rock, Colorado, complianceofficer@dcsdk12.org, 303-387-0067. Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.