Open Records Requests (CORA)

School districts, like all other government entities, are required under the Colorado Open Records Act (CORA) to make their records (with important exceptions like a student’s education information) available for public inspection. CORA defines a record as essentially any writing that is made, kept or maintained by the District. This includes electronic records, such as emails and databases that are stored in the District’s digital file system (our portion of “the Cloud”), computers and servers. The purpose of this law is to allow the citizens to see into the operations of the government and how taxpayer dollars are being spent.

Douglas County School District records are public unless otherwise protected from disclosure and shall be available for inspection during regular business hours upon request made to the District. There is no duty to create a public record that does not already exist.

Inspection of the record shall take place where designated by the Public Records Manager, and will not be disruptive to the operations of the office, and shall be done in the presence of the custodian of the record.

We are proud to be transparent and ask all of our stakeholders to be responsible with the taxpayers' resources.

Confidential Student Records

The Douglas County School District believes that honest communication between parents and the teachers, principals and others in the district regarding their child’s education is critical to the success of each student. We do everything we can within the law to keep your child’s personal education information confidential.

If you are requesting student records, including grades/transcripts or have questions about the educational process/procedures at your child's school, CLICK HERE.

Is my child's educational information disclosable under CORA?
No. Just because something is a record under the statute, that does not mean it all must be produced if someone requests it. There are some key protections to protect privacy, particularly when it comes to information about students.

The Family Educational Rights and Privacy Act (FERPA) protects a broad range of information about students from public inspection. Under this Federal law (which is recognized by CORA), “student-identifiable education information” cannot be disclosed to anyone who doesn’t need it to educate the student in a school without parent consent. This protected information includes grades and test scores, special education information, discipline records, student health information, and communications between parents and the school about the student’s education. In addition, state law protects student addresses (including email addresses), and telephone numbers.

How does the District protect my student's information?
When the District receives requests for records under CORA each record is reviewed privately and student education information is removed. In most instances where records and emails reference students, the entire record is protected from public disclosure.

Frequently Requested Information

Assessment Results - Assessment & System Performance

Comprehensive Annual Financial Reports - Financial Services

Salary Information - Financial Services

Transparency - Transparency

Submit CORA Request

Requested information will be returned in three business days if documents are readily available. Additional time may be necessary if documents are not easily obtained.

Fees

Staff time
First hour: No Charge
Additional Time: $30/hour

Materials
Copies: $0.25/page
DVD or CD: $0.50/disc

We remain committed to conducting the school district’s business in an open and transparent manner. Many of DCSD’s documents are posted on this website, including our financial statements, located on the Financial Transparency Page

For payment click here
My SchoolBucks

Contact

Ioana Marin
IMarin@dcsdk12.org
Public Records Manager
303-387-0032

DCSD CORA Archive

DCSD believes in transparency, so beginning in April, 2016 we are posting our CORA requests.

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Douglas County School District Nondiscrimination Notice: The Douglas County School District does not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, religion, national origin, ancestry, creed, age, marital status, genetic information, or physical characteristics, disability or need for special education services in admissions, access to, treatment of, or employment in educational programs or activities. The School District’s Compliance Officer is Ted Knight, Assistant Superintendent, 620 Wilcox Street, Castle Rock, Colorado, complianceofficer@dcsdk12.org, 303-387-0067. Complaint procedures have been established for students, parents, employees and members of the public.