School Medicaid Reimbursement Program

kids enjoying sand table
Debra BigWolf
School Medicaid Program
[email protected]
 Nalene Pecore
Reimbursement Specialist Lead
School Medicaid Program
[email protected]
 Stacy Shafar
Reimbursement Specialist
School Medicaid Program
[email protected]


The PHE (public health emergency) which has been in place since January 2020 is coming to an end this Spring 2023. Families will no longer be automatically re-enrolled as they have been over the past three years. Starting in March, families currently enrolled in Medicaid could begin receiving notifications to renew their enrollment.

Is your contact information up to date?
Please take a moment today to confirm the Health First Colorado (Colorado's Medicaid Program) or Child Health Plan Plus (CHP+) has the correct mailing address, phone numbers and email address on file for you. 
One of the most common questions families are asking at this point is how they can get questions answered about renewal, or where they can go to find help filling out paperwork. Here are two useful resources:
1. Contact your county eligibility worker at your local county human services department (click)
2. Call and make an appointment at a local certified application assistance site (click)

The DCSD School Medicaid Reimbursement Program (also known as the School Health Services Program) allows school districts to seek partial reimbursement for health-related services provided to Medicaid-enrolled students who have an Individual Education Plan. The DCSD School Medicaid Reimbursement Program expanded to include other plans of care such as Behavior Plans, Health Care Plans and Health-related 504 plans.

Claiming for health-related services given at school does not diminish a child’s Medicaid* benefits in other settings. Per Colorado’s School Health Services Program, reimbursements to school districts must be used to support health-related services and programs to improve or enhance health and wellness for all students. Reimbursement funds currently support:

  • School Nursing Positions
  • Mental Health coordination and program support
  • Emergency health-related funding for uninsured and underinsured students
  • Medicaid and Child Health Plan Plus (CHP+) Outreach and Enrollment

Directory Release: Board Policy JRA/JRC authorizes directory release of information for the School Medicaid Reimbursement Program’s eligibility match. 

Medicaid Annual Parent Notification Form (English/ Spanish

*Colorado's Medicaid Program is called HEALTH FIRST COLORADO. To determine your student's eligibility for Medicaid, you may apply online at . For more information about applying for Colorado Medicaid or Child Health Plan Plus (CHP+), please click here

The funds generated by this program do not affect nor limit a child’s personal Medicaid benefits or private insurance in any way. The SHS program is completely separate from individual health insurance policies.

Families have 60 days to get health insurance anytime they lose job-based health coverage.  
If anyone in your family has recently experienced a life change due to loss of income, or a health crisis, you may qualify for Health First or CHP+ benefits.
  Learn more about Life Change Events »

Resources for Families:
Medical care, food assistance, job training, housing and much more.

Colorado Department of Education Logo - Homepage Link         




Accessing Emergency Rental Assistance - Emergency rental assistance is available to eligible Coloradans who are unable to pay rent due to financial hardship caused by COVID-19. Additional information, including eligibility criteria, the program guidelines, and application instructions, is available here.

Dialing 2-1-1 is a useful service for families looking for local community resources.

Find A Doctor - Search for Health First Colorado or Child Health Plan Plus doctors, waiver services, pharmacies, and other providers. Contact the provider to make sure they’re taking new patients.

Staff Resources

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 720-433-1083.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.


Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records at this link ( Douglas County School District Transcripts and Records Requests ).