Rental Requirements

Hallway of lockers

Facility Rental Requirements

We welcome your rental group to the Douglas County School District (DCSD). We ask you to treat our facilities with respect and care. When you submit an on-line facility rental application, you agree to abide by the following guidelines as well as District regulation KF-R-1. 

1. Facility Rental agreements are required for all activities on DCSD schools / stadiums. Contact the Office of Facility Rentals at (720) 433-1112, (720) 433-1113, or 720-433-1117 for more information.

2. The applicant agrees they shall be responsible for the conduct and control of all participants and spectators, and shall ensure the use of the facility is in compliance with all applicable federal, state, municipal, and DCSD safety regulations. The applicant agrees to provide adequate adult supervision during the rental of the facility.

3. The renter/organization will be required to abide by all current Local and State Health requirements in addition to DCSD policies when renting with Douglas County School District.  Please monitor changes to policies daily to ensure compliance with current health requirements.

4. Rental fees (invoice) must be paid PRIOR to the start of the event. The Office of Facility Rentals accepts Visa / Master Card or check made payable to Douglas County School District.

5. Cancellation of any rental must be received to the Office of Facility Rentals no later than 72 hours prior to the start of the rental to receive a full refund. If cancellation occurs within 72 hours, no refund will be issued.

6. Groups must bring a copy of the completed Rental Agreement (Scheduled Detail Report), to all scheduled dates to serve as approved identification to District staff.

7. A responsible adult will be in charge of children at all times. Due to supervision concerns, the designated adult must arrive with or before participants. A responsible adult/door monitor will admit all participants into the building through the front door and then make sure the door is closed and locked securely behind them. No exterior doors are to be propped open at any time. No access is permitted through the child care doors.

8. Groups will remain in the approved areas only and will not venture into any other areas of the facility.

9. Start and end times will be strictly adhered to or overtime charges will be assessed by the Office of Facility Rentals.

10. Rental areas will be left in the same or better condition as when you arrived. Return furniture and other items to their original location. Use of DCSD materials is prohibited, organizations need to provide their own supplies. 

11. Storage on school property is not permitted without prior approval from School Administration and signed Property Waiver.

12. Food and drink are allowed in tiled areas only. No food or drink is allowed on carpeted areas or in gymnasiums.

13. Climbing or sitting on gym bleachers when not fully extended is prohibited.

14. Dogs are not allowed on school property, with the exception of Service / Guide Dogs.

15. Smoking, tobacco, alcohol use and firearms / weapons are prohibited at all DCSD facilities.

16. Fires, candles or incendiary devices are not allowed on school property.

17. Sub-letting of any rental agreement is strictly prohibited.

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 303-387-0127.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.


Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records at this link ( Douglas County School District Transcripts and Records Requests ).