Facility Rental Application

With the submission of a Facility Rental Application, the applicant verifies authorization to act as the legal agent of the named organization for the purpose of application for and use of the Douglas County School District’s facility referenced above. The applicant acknowledges receipt of Board of Education Policy KF, and Regulations KF-R-1, and agrees to the conditions of building use, and the change/cancellation policy as specified herein. The applicant agrees that it shall be responsible for the conduct and control of all participants and spectators, and shall ensure that use of the above referenced facility is in compliance with all applicable federal, state, municipal, and School District safety regulations. The applicant agrees to provide adequate adult supervision during the use of the facility.

The applicant recognizes the School District’s property and general liability insurance policies do not provide coverage to organizations using school facilities for non-school activities. The applicant is required to provide a certificate of comprehensive general liability insurance in the amount of $1,000,000 (minimum) per occurrence. The certificate of insurance must have an endorsement naming Douglas County School District RE. 1, 620 Wilcox Street, Castle Rock, CO 80104 as an additional insured.

In consideration of the applicant’s use of the School District’s facilities, the applicant agrees to indemnify, defend and hold harmless the School District, its respective agents, affiliates, officers, directors, servants, and employees of and from all loss, cost damage, injury, liability, claims, liens, demands, actions, and causes of action whatsoever arising out of, or related to applicant’s negligent or intentional acts, errors, and omissions or those of its employees, agents and participants in connection with the use of the School District’s facility.

For the safety of our students, staff and visitors, security cameras may be in use at any time. Smoking, tobacco use, and alcohol in all school district buildings and on all school campuses is prohibited at all times.

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Directions for Submitting an Application

Credit Card Authorization Form

Rental Application Windows

November 1, 2024:

Sports Organizations - Rental applications will be accepted for dates March 16, 2025 - July 31, 2025

Year-Round Renters - Rental applications will be accepted for the remainder of the current school year

May 1, 2024:

Sports Organizations - Rental applications will be accepted for dates August 1, 2024 - March 15, 2025

Year-Round Renters - Rental applications will be accepted for the entire 2023 - 2024 school year

**All other rental applications accepted daily**
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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 303-387-0127.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.


Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records at this link ( Douglas County School District Transcripts and Records Requests ).