Express Check-In for Parents

Express Check In Logo

Express Check-In is a Douglas County School District application that allows parents to update household information, sign off on district forms, update health conditions and select school fees. This application helps prevent families from manually entering in a full batch of information for numerous children in the household when checking in prior to the start of the school year. 



July 29, 2022

THE EXPRESS CHECK-IN SYSTEM IS CURRENTLY OPEN FOR ALL DCSD SCHOOLS
 
How Do I Access the Express Check-In System?
During your window, please log into the EngagED system using your Infinite Campus Parent Portal credentials.  If you do not know your username or password, please visit this page of our website for more information.
Once logged in, you will be presented with information for each of your students. Please complete the check-in process for each of your students individually.

What if I Already Completed the Express Check-In Process for My Students?
If you already completed the Express Check-In process, you do not need to take any further action unless you wish to apply for a bus pass (and are eligible for transportation) - see below.

What if I Started the Express Check-In Process but Could Not Complete It?
If you started the Express Check-In process but were not able to complete it, you will need to log in and go through the process again. The good news is that any progress you made in the Express Check-In tool over the last week was saved and you will simply need to acknowledge each form and each section.

What if I Do Not Complete Express Check-In Prior to the Start of School?
Express Check-In is intended to be a convenient way to update your household and contact information, sign important forms for the school year, sign the current Student Code of Conduct handbook, apply for bus passes (if applicable), and pay any fees. If you are unable to complete Express Check-In prior to the first day of school, your child will still be able to attend school as normal. Not completing Express Check-In will not affect your child’s enrollment.

Can I Find My Child’s Teacher Assignment and/or Schedule within Express Check-in?

You will NOT find information about your student’s teacher assignments, class schedules, etc. in Express Check-In. Details about how to access that information, and when, will come directly from your child’s school.

How Can I Apply for a DCSD Bus Pass?
The bus transportation link can now be found on the landing page when you log into the EngagED website. The link will only appear if your child is eligible for bus transportation. Families who are eligible for DCSD bus transportation (student has a valid AM and/or PM route in our systems) will be presented with an opportunity to apply for a bus pass.  Eligible families who received a bus pass in the past few school years just need to select a billing option in the tool. The annual billing option is available until September 30, 2022 at which time all billing will revert to quarterly billing on a per-ride basis. We encourage parents to sign up for SMARTag notifications via the SMARTag Parent Portal.

Payment of Fees
After completing Express Check-In for all of your students, you will click through to MySchoolBucks to select optional fees and to pay all required/optional fees. Instructions on how to access the system are linked below. If you have previously paid for school lunches you should already have an account for this system. If not, please follow these instructions to create an account.

Link to MySchoolBucks Payment System - https://www.myschoolbucks.com/ver2/login/getmain?requestAction=home

Quick Reference for MySchoolBucks Payment System
https://goo.gl/Qi12ob

For MySchoolBucks payment processing system help, please call the MySchoolBucks parent support line at 855-832-5226 x2048.

We will work to ensure that all families have the opportunity to complete the Express Check-In process prior to the start of the school year. For more information, please visit our website.

Thank you again for your patience and understanding.

Mark Blair
Chief Technology Officer
Douglas County School District

 


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July 24, 2022

Dear DCSD Families,

There’s an infamous episode of “Friends” where Ross, Rachel, and Chandler are attempting to move a sofa up a flight of stairs and it continues to get stuck. Ross yells “Pivot” over and over again.

We are now in a similar situation with our Express Check-In tool. No matter how many hours my amazing staff dedicates to improving its speed and performance, it continues to get stuck. And now, we are at a crossroads where it is time to pivot.

Even though we only re-opened the Express Check-In system to two feeder areas over the last couple of days, the tool continues to move very slowly which is creating frustration for our families. We do value the time of our families and understand that we cannot continue to roll out the system at this pace. As a result, we are going to delay Express Check-In once again. We will not be sending out the next round of links to families today. Instead, my team will spend the next couple of days pivoting to a Plan B for Express Check-In. We will follow up soon with next steps. If you were able to complete the Express Check-in process for your student(s) you will not need to complete it again.

Please note, that your school will be providing details on how to access important information such as teacher assignments and class schedules in the coming days. Those items are generally not found within the Express Check-In system. We will work to ensure that all families can complete the check-in process prior to the first day of school.

Thank you for your continued patience and support as we Pivot to a new path that will better support the volume of our 64,000 student school district.

Sincerely,

Mark Blair
Chief Technology Officer
Douglas County School District
 

Who do I contact if I have issues?

Contact your school or the Summer Student Records Helpdesk at 303-387-0016. For issues and questions regarding student fees, please call Business Services at 720-433-0085. For issues and problems logging into your Parent Portal account, please visit our Parent Portal Information page.

Where do I go to login?
please log into the EngagED system using your Infinite Campus Parent Portal credentials. Please DO NOT use the direct link you received for your student(s) last Friday as those point to the inoperable system. If you do not know your username or password, please visit this page of our website for more information.

Once logged in, you will be presented with information for each of your students. Please complete the check-in process for each of your students individually.


How do I login?

Parent’s use their Infinite Campus Parent Portal Login credentials to login to Express Check-In.

Do both parents need to login?
Only if the two parents live in two separate households. The parent that is in the household identified as the primary household must complete Express Check-In.

Do parents in both household complete the same forms?
Parent in the secondary household will see only their household information, optional forms uploaded by the school, volunteer forms and fees. The parent in the primary household will see their household information, all district forms, optional forms uploaded by the school, volunteer forms and fees. 

How can I be sure that I completed Express Check-In?
The Express Check-In application includes completion tracking with a percentage complete status bar to track progress. If parents are unable to complete the check-in process in one session, they may return to the process at a later date (before the window closes) without losing their progress. Once all pages are completed/reviewed and the status bar reaches 100 percent, parents will provide an electronic signature affirmation that officially closes out the check-in process for the student. Please note that Express Check-In must be completed for each enrolled DCSD student.

What all can I complete via Express Check-In?
There are differing permissions if you have multiple households. Please view the list of permissions for primary and secondary Households below. If you need to establish a secondary household, please contact your school for assistance.

Primary Household

  • Update Household information
  • Indicate address change
  • Update phone numbers and email addresses
  • Update emergency contacts
  • Communication Preference
  • Language Interpreter
  • Provide housing/residence information
  • Sign off on Google Apps
  • Sign off on Child Nutrition Services program
  • Select Media Consent preferences
  • Update Medicaid Consent form
  • Provide Race/Ethnicity information
  • Complete Science Safety Contract for students in grades 7 – 12
  • Sign off on Code of Conduct handbook
  • Provide Military Recruiting – Request for Exclusion grades 11 -12 only
  • Complete Volunteer Application
  • Complete Health Information
  • Download any school specific forms - these forms will need to be completed and sent to the school
  • Apply for New SMART Tag, if your student is eligible and needs to ride the bus
  • Link to MySchoolBucks to select optional fees and pay all required and optional fees, to include the Annual Bus Pass option available through September 30, 2022
  • Print completed forms – for your records only 

Secondary Household

  • Update Household information
  • Indicate address change
  • Update phone numbers and email addresses
  • Update emergency contacts
  • Communication Preference

  • Language Interpreter

  • Complete Volunteer Application
  • Download any school specific forms - these forms will need to be completed and sent to the school
  • Link to MySchoolBucks to select optional fees and pay all required and optional fees, to include the Annual Bus Pass option available through September 30, 2022
  • Print completed forms – for your records only

What can I access after I complete Express Check-in?

You can download additional school forms, apply for a new SMART Tag bus pass (if eligible) and access MySchoolBucks to select optional fees and pay required and optional fees.

Bus Transportation/SMARTag Cards

Families who are eligible for DCSD bus transportation (student has a valid AM and/or PM route in our systems) will be presented with an opportunity to apply for a bus pass by Monday, July 25. Eligible families who received a bus pass in the past few school years just need to select a billing option in the tool. The annual billing option is available until September 30, 2022 at which time all billing will revert to quarterly billing on a per-ride basis. We encourage parents to sign up for SMARTag notifications via the SMARTag Parent Portal.

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 720-433-1083.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.