Flexible Spending Accounts (FSA)

Flexible Spending Accounts (FSA)
Douglas County School District offers several options for employees, a Health Flexible Spending Account (Health FSA), Limited Purpose (Dental/Vision) FSA, and Dependent Care Flexible Spending Account (Dependent Care FSA).  Employee contributions through payroll deduction to these plans are not subject to federal or state income taxes and Medicare taxes.  These plans are administered by HSA Bank.  They can be accessed via www.hsabank.com or Customer Service:  800-284-4885.  If you enroll in the High Deductible Plan (HDHP), you can ONLY enroll in the Limited Purpose FSA and/or Dependent Care FSA.

Dependent Care Flexible Spending Account (Dependent Care FSA)

Employees may put up to $5,000 annually in a Dependent Care FSA through monthly payroll deductions to pay for dependent care expenses necessary because you (and your spouse) are working. This money can then be claimed by the employee for reimbursement by submitting receipts for daycare expenses to HSA Bank. The expenses of dependent care can only be incurred within the plan year (07/01 - 6/30), however, you can request reimbursement 90 days after the end of the plan year.

Click here for more information on the Dependent Care FSA

Health Flexible Spending Account (Health FSA)

Eligible employees can put up to $2,750 per plan year in their Health FSA through monthly payroll deductions. The money may then be claimed by the employee for unreimbursed medical expenses (expenses not covered by insurance such as RX, coinsurance, copayments, deductibles, and non-covered vision or dental expenses).

Employees who participate in the United Healthcare Choice Plus High Deductible Health Plan with Health Savings Account (HDHP/HSA) or Kaiser High Deductible Health Plan with Health Savings Account (HDHP/HSA) are not eligible for the Health FSA. 

Click here for more information on the Healthcare FSA

Limited Purpose (Dental/Vision) FSA

Eligible employees who participate in the United Healthcare Choice Plus High Deductible Health Plan with Health Savings Account (HDHP/HSA) or Kaiser High Deductible Health Plan with Health Savings Account (HDHP/HSA) may participate in this plan as well as the HSA. They may contribute up to $2,750 per plan year through payroll deductions and claim the money for unreimbursed dental and/or vision expenses only.

Click here for more information on the Limited Purpose FSA

 

How does an FSA work?

  • You have a 2½-month grace period after June 30th to incur and submit eligible healthcare expenses.  You have until September 15th to incur expenses and until September 28th to submit expenses.
  • In compliance with IRS Regulations, if you do not use your flexible spending funds, you will forfeit those funds.
  • IRS Guidance indicates during a plan year (07/01 - 6/30) you are limited to either contribute to a Healthcare Flexible Spending Plan or Limited Flexible Spending Plan.  It is not permissible to have both in the same plan year.



   Click here for the Douglas County School District RE-1 Flexible Spending Account Plan Document Effective July 01, 2022

   Click here for the Douglas County School Districe RE-1 Flexible Spending Account Summary Plan Description Effective July 01, 2022

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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District's Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Aaron Henderson, 620 Wilcox Street, Castle Rock, Colorado, [email protected], 720-433-1083.

Outside Agencies

Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.

NOTICE OF DESTRUCTION OF SPECIAL EDUCATION RECORDS

Special Education records which have been collected by Douglas County School District related to the identification, evaluation, educational placement, or the provision of special education in the district, must be maintained under state and federal laws for the period of five (5) years after special education services have ended for the student. Special education services end when the student is no longer eligible for services, graduates, or completes his/her educational program at age 21, or moves from the district. This notification is to inform parents/guardians and former students of Douglas County School District's intent to destroy the special education records of students who exited special education services as of June 30, 2016. These records will be destroyed in accordance with state law unless the parent/guardian or eligible (adult) student notifies the school district otherwise. After five years, the records are no longer useful to the district, but may be useful to the parent/guardian or former student in applying for social security benefits, rehabilitation services, college entrance, etc. The parent/guardian or eligible (adult) student may request a copy of the records by requesting the records by email to [email protected]