Resources for Staff

Resources for Staff



Douglas County School District (DCSD) is committed to providing a safe work environment for all employees. When DCSD employees know or have reasonable concern about workplace violations of government health or safety rules, or about an otherwise significant workplace threat to health or safety related to a public health emergency, they should report such concerns to the District's Workplace Coordinator, Katie Van Horn, at kvanhorn@dcsdk12.org or 303-387-0030 or 720-660-7926.

November 19, 2020

Dear Douglas County School District Staff,

As we approach Thanksgiving Break, I want to let you know how incredibly thankful I am for each and every one of you. This has been one of the most challenging school years the Douglas County School District (DCSD) has ever faced. Yet, your ongoing commitment and dedication to our students makes me feel even more fortunate to be your Interim Superintendent.

As you know, last week, we announced that DCSD will be transitioning all in-person and hybrid learning students to full remote learning beginning Monday, November 30 (after Thanksgiving Break). Since we made that announcement, Douglas County has moved from Level Yellow to Level Orange on the state’s COVID-19 dial. As of this Friday, due to the continuing increase in COVID-19 cases in our community, Douglas County will be moved to Level Red: Severe Risk. In addition, due to a high number of quarantines of students and staff members, many DCSD schools have already had to move to remote learning.

DCSD currently has over 6,900 students and staff members in quarantine, and it appears those numbers will continue to rise in the coming days. This is creating a staffing shortage for in-person learning that can no longer be overcome. While difficult, we do believe that this move to remote learning is the right decision for our students and staff members. The following information is intended to outline what you can expect during this remote learning period. Please note that some of this information is subject to change should Douglas County’s COVID-19 dial status move to Level Purple: Extreme Risk.

We will be considering a variety of possible plans for returning students to school following winter break and we will keep you informed. We will be reaching out to you for input.

If you have any questions not addressed below in this email, please contact your direct supervisor or our Human Resources Office at info.human_resources@dcsdk12.org.

Thank you for all that you do. I hope you are able to enjoy the Thanksgiving holiday and take some time to unplug and care for yourself and your family.

Sincerely,
Corey Wise
Interim Superintendent
Douglas County School District



DOUGLAS COUNTY SCHOOL DISTRICT
REMOTE LEARNING INFORMATION FOR STAFF


Remote Learning Plan and Expectations

Schools will develop and communicate their remote learning schedules. They will also provide their families with information on how to access remote learning. Remote learning will consist of scheduled, synchronous (live) instruction as well as independent learning times. Click here to view our full Remote Learning Plan.

Staff Pay

We greatly value our staff. During this period of remote learning. Regular staff (excludes contractors, retirees and daily subs on non-assignment days) will continue to be paid at their normal rate for regularly scheduled hours. Enterprise programs (e.g. Nutrition Services, Before and After School (BASE), and Stone Canyon Outdoor Education) will also continue to receive their regular pay and benefits based on their work schedules. We ask staff to work with their direct supervisors to find alternative job assignments as applicable, as employees are expected to work during this time.

Staff Accommodations

DCSD employees who anticipate the need for any form of reasonable accommodation related to COVID-19 and their work environment and responsibilities may make a request to DCSD’s Human Resources Department. It is important that employees who believe they qualify for an accommodation review and understand the accommodations information and Request for Reasonable Accommodation Related to COVID-19 form needed as part of the process. DCSD employees seeking to make a request for a COVID-19 related accommodation should fill out the DCSD Reasonable Accommodations form and should contact the Human Resources Accommodations Department at: 720-433-1097 ADA@dcsdk12.org. After receipt, DCSD’s Human Resources Department will facilitate interaction with the staff member to determine if a reasonable accommodation can be made without undue hardship. Employees who are caregivers to individuals at risk of severe illness from COVID-19 should also follow the same process set forth above if they wish to request a reasonable accommodation. All requests are subject to review and approval based upon a variety of factors.

Building Access (Schools)

During remote learning, staff members will still have building access as needed. Teachers who wish to work from their classrooms (with students learning remotely) may do so with health and safety protocols in place such as wearing face coverings (except when alone in their classrooms) and social distancing. Please note that is subject to change should Douglas County’s COVID-19 dial status move to Level Purple: Extreme Risk.

Teachers are also welcome to teach from home if they prefer and if they are not in a job assignment that requires providing direct services to students.

Staff Children in DCSD Buildings

We understand that in some cases staff may need to bring children to work with them (for example if a staff member has limited internet access at home). If a staff member needs to bring their child(ren) to work they may work with their direct supervisor to make arrangements.

Limited Building Capacity (Central Administration Offices)

The Colorado Department of Public Health and Environment (CDPHE) Level Red guidelines state that office buildings should operate at 10 percent of capacity. We encourage staff whose job is able to be performed remotely to work from home where possible. However, if a staff member feels they are more productive in their office or is otherwise better able to perform their duties from their classroom or office they may do so. Please note that is subject to change should Douglas County’s COVID-19 dial status move to Level Purple: Extreme Risk.

Central office employees should coordinate directly with their supervisors regarding defining roles and responsibilities during this time. All employees working remotely should be familiar with DCSD’s Superintendent Policy GBEF regarding Staff Telecommuting and Remote Work and follow the General Expectations and Conditions set forth therein.

Technology/Internet Access for Staff
  • Devices - If a DCSD employee does not have access to a computer please work with your school or department. If the school or department does not have an available device to loan out they can reach out to the IT department for assistance.

  • Hotspots - Please know that with a limited supply of hotspots and prioritization of loaner devices for students and teachers, our IT department may not be able to immediately fulfill your request. But having the information will help us plan better to support your needs as soon as possible. Also, be aware that staff can do their work from DCSD schools and utilize the DCSD network which has plenty of available bandwidth. If a staff member needs a hotspot, they can request one via the HelpDesk under the ITS - Computer/Tech Devices => Home Internet Support category.

Benefits Resources and Employee Assistance Program

Please remember that employees can confidentially address and resolve their day-to-day challenges by accessing our complimentary Employee Assistance Program.

DCSD has provided up to six face-to-face sessions per employee and household member per issue per year. Counseling services are provided at no charge to employees and their household members and include: short-term counseling on all aspects of life, including difficulties in relationships, emotional supports, stress or anxiety, legal or financial needs, and much more.

The EAP is a no-cost benefit available to you and your immediate family members. The program is completely confidential. Through the EAP you have access to qualified and experienced mental health professionals who can assist you in dealing with a range of personal and work-related issues. The EAP is available 24 hours a day, 365 days a year of which includes remote sessions. Additionally, we encourage employees to visit the Employee Wellness Resources available to all staff regarding other tools and wellness activities.

Under the federal Families First Coronavirus Response Act (FFCRA), effective through December 31, 2020, certain DCSD employees may be eligible for paid sick leave and paid Family and Medical Leave Act (FMLA) leave for specific reasons related to Coronavirus (COVID-19). Please see the United States Department of Labor poster describing these new federal benefits. If you believe you qualify to take leave under the FFCRA or have questions about it, please contact the DCSD Human Resources Solutions Team at 720-433-0140 or info.human_resources@dcsdk12.org. Human Resources is here to help support employees with their questions and needs.

More COVID-19 resources for staff are available on our website.

COVID Testing

Employees have multiple options for seeking COVID Testing through COVID Check Colorado, via Kaiser and Cigna providers, or through local Tri-County testing sites. We encourage employees to utilize these resources.


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In compliance with Titles VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, the Douglas County School District RE-1 does not unlawfully discriminate against otherwise qualified students, employees, applicants for employment, or members of the public on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion, ancestry, or need for special education services. Discrimination against employees and applicants for employment based on age, genetic information, and conditions related to pregnancy or childbirth is also prohibited in accordance with state and/or federal law. Complaint procedures have been established for students, parents, employees, and members of the public. The School District’s Compliance Officer and Title IX Coordinator to address complaints alleging sexual harassment under Title IX is Ted Knight, Assistant Superintendent, 620 Wilcox Street, Castle Rock, Colorado, complianceofficer@dcsdk12.org, 303-387-0067. Complaints regarding violations of Title VI, (race, national origin), Title IX (sex, gender), Section 504/ADA (handicap or disability), may be filed directly with the Office for Civil Rights, U.S. Department of Education, 1244 North Speer Blvd., Suite 310, Denver, CO 80204. Complaints regarding violations of Title VII (employment) and the ADEA (prohibiting age discrimination in employment) may be filed directly with the Federal Office of Equal Employment Opportunity Commission, 303 E. 17th Ave., Suite 510, Denver, CO 80202, or the Colorado Civil Rights Commission, 1560 Broadway, Suite 1050, Denver, CO 80202.