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Hiring Information for Managers

Our goal is to make our hiring process a simple and straightforward experience for our hiring managers and office support staff. 

Posting a Position

Posting a position is a one-step process in Workday. Here's how to create your requisition for posting.

Once a requisition has been approved in Workday, our Staffing team will get it posted for you. You will receive an email when this is complete.

Managing a Posting

When screening, interviewing and moving candidates through the interview process, it is important to disposition any actions taken with a candidate. The below trainings will provide instruction on how to navigate your requisitions and review and process candidates:


Checking References and Licensure

Once a final candidate has been determined, reference checks must be completed prior to making an offer of employment. There are two options for completing references checks. Please note these options provide the minimum requirements. We recommend completing a selection of most recent supervisor along with professional references in order to obtain a more complete understanding of your candidate’s prior performance:

  • Option 1 - Only one reference check is required if you are able to complete a reference check with the candidate’s most recent supervisor
  • Option 2 - If you cannot complete a reference check with the most recent supervisor, then you must complete three “professional” reference checks. Professional references include former supervisors, other colleagues at a supervisor level, peers, direct reports, etc. Professional references do not include family, friends, etc.

Completed reference check forms must be uploaded on the “Attachment” tab of the candidate's record in Workday.

At this part of the hiring process, hiring managers must ensure their candidate has uploaded any required information or licenses to be qualified for the position. For instance, all licensed candidates should upload all documents to show as highly qualified for their position (for example, a copy of their CDE License and/or transcripts). 

Sending the Offer Letter

First move the status of a final candidate to “Offer” in Workday. Once the offer is created by Human Resources, the hiring managers will receive an email confirming the offer is ready.

From the “Offer” task in Workday, click on the "Approve" button. This will automatically send the offer letter to the candidate, so it is highly recommended that the hiring manager contact the candidate to verbally make the offer first, and only click "Approve" if the candidate verbally accepts.

Moving to 'Ready for Hire'

Once a candidate has confirmed acceptance of the position and completes the Offer task acknowledging the offer, move the candidate to “Ready for Hire” in Workday.

Staffing Resources