Strategic Sourcing & Contract Management

• The District does not have an approved supplier list. The District uses Rocky Mountain Bidnet to post RFPs and suppliers are encouraged to register. There is no cost to bid, but there is a cost to be notified when a bid is posted. 

• All suppliers are required to sign a Master Services Agreement, Master Provider Agreement, or Independent Contractor Agreement. These documents contain the District's insurance requirement along with a background check verification. If you would like a copy of these agreements please email StrategicSourcing@dcsdk12.org.

• No employee or close friend or family member of a District employee shall be allowed to sell to the District per Board Policy DJ-R

• Suppliers must contact the Strategic Sourcing Department for prior authorization before contacting or visiting any school and/or staff member per Board Policy DJGA.

• Only authorized representatives of the Strategic Sourcing Department will issue a purchase order number, obligate the District for purchase of goods and services, and revise or cancel a purchase order per Board Policy DJ-R.

• No purchase will be made without the proper requisitions and authorized signatures. Exception to this procedure will be made only in an extreme emergency. No “confirming” or “after-the-fact” purchase authorizations will be allowed.

In order to ensure maximum efficiency, DCSD maintains a warehouse. This allows us to purchase certain materials in bulk or during off-season, saving District taxpayer dollars.

Our District Supply Warehouse is located at 701 Prairie Hawk Drive, Castle Rock, CO 80109. Please contact the warehouse at warehouse_questions@dcsdk12.org or 720-433-1224 with any questions.

We accept deliveries at the warehouse between the hours of 8:00 am and 3:30 pm, closed for lunch, 12:00 - 1:00 pm. Deliveries may be made at the warehouse dock doors on the south side of the building. 

• Cooperative Education Purchasing Council
• Multiple Assembly of Procurement Officials
• NIGP: The Institute For Public Procurement
• Purchase Order Terms and Conditions
• Rocky Mountain Governmental Purchasing Association

We’re excited to share some great news from the SSCM team – our refreshed Strategic Sourcing Google Site for Douglas County School District is now live! This new site is designed with you in mind, making it easier and faster to find the tools and resources you need. Check out what’s new:

• Cleaner, User-Friendly Interface: A fresh design that makes finding what you need a breeze.
• Updated Resources: The latest templates, guides, and info to keep you on top of your game.
• Improved Search: Quickly locate documents and tools with enhanced search features.
• Resources at Every Turn: FAQs, guides, and templates are just a click away throughout the site.

Ready to explore? Just click SSCM Google Site or use your previous link (it’s been redirected to the new site). Feel free to take a look around and let us know what you think!

Strategic Sourcing Google Site