8/19/09

Douglas County School District

School Advisory Councils

Calendar of Responsibilities

 

MONTHLY

QUARTERLY

 

  

July and/or August

1

st

Quarter (July/August/September)

 

•

 

Finalize appointment of Parent-Teacher-Student

Organization member and business person (if not

completed in spring) –

complete by September 1st

 

•

 

Conduct elections of parent & teacher members (if not

completed in spring) –

complete by October 1str

 

•

 

Elect officers (if not completed in spring)

•

 

Select DAC Liaison (if not completed in spring)

•

 

Provide training for new members

•

 

Develop meeting schedule for the year –

complete by

October 1

st

 

•

 

Review SAC Bylaws; compare to District document;

revise if needed –

complete by October 1st

 

•

 

Determine procedures to comply with open meetings

law

•

 

Update & rollover SIP goals that are being considered a

from the prior year –

complete by September 1st

 

 

•

 

Review results from prior year’s SIP goals

•

 

Discuss safety issues related to the school

environment

•

 

Discuss decisions that affect student

achievement – are they advancing or

impeding student achievement

•

 

Send “New Year” communication to your

school community (i.e. newsletter article,

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8/19/09

 

September

 

•

 

Review spring CSAP scores; discuss their implication

for this year’s goals and action plan

•

 

Discuss other relevant data that will be reviewed to

determine student achievement other than CSAP

•

 

Develop current year’s School Improvement Plan

(SIP) goals & action plans

•

 

Review current school-year budget

•

 

Have principal report on issues related to the new

school year

 

Note: DAC Liaison & Chairperson should attend DAC Fall

Forum.

 

 

October

2

nd

Quarter (October/November/December)

 

•

 

DAC Liaison reports on DAC Forum

•

 

Finalize SIP goals & action plans –

complete by

November 1st

 

•

 

Vote to approve write-up on “process used to involve t

SAC in the development/adoption of the SIP” –

complete

& approve with a vote by November 1st

 

 

•

 

Monitor implementation of SIP goals/action

plans

•

 

Discuss safety issues related to the school

environment

•

 

Discuss decisions that affect student

achievement – are they advancing or

impeding student achievement

•

 

Communicate with your school community

(i.e. newsletter article, Infinite Campus, etc.)

•

 

Ask for/discuss community concerns and

input

 

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8/19/09

November

 

•

 

Begin discussion on reporting data about the

educational performance of the school to the

community and Board of Education

 

December

 

•

 

Finalize the format for reporting school data to the

community and the Board

•

 

Review school district expenditures

 

 

January

3

rd

Quarter (January/February/March)

 

•

 

Make recommendations on school district

expenditures for next school year

•

 

Review testing schedule for CSAP & other

assessments

•

 

Prep work for parent survey – brainstorm how to

increase your school’s participation

•

 

Receive a mid-year update from principal

 

February

 

•

 

Oversee administration of parent/student survey

 

 

•

 

Receive SIP goals/action plans update

•

 

Discuss safety issues related to the school

environment

•

 

Discuss decisions that affect student

achievement – are they advancing or

impeding student achievement

•

 

Communicate with your school community

(i.e. newsletter article, Infinite Campus, etc.)

•

 

Ask for/discuss community concerns and m

input

 

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8/19/09

 

March

 

•

 

Review the budget process for the next school year

•

 

Begin discussion to assist the principal in the

prioritization process of school dollars, grant money &

override dollars

•

 

Begin process to elect SAC members for next school

year

 

 

April

4

th

Quarter (April/May/June)

 

•

 

Continue budget discussions for next school year

•

 

Review results of parent & student surveys

•

 

Begin analysis of SIP goals for next school year

•

 

Elect/appoint next year’s SAC members

 

 

•

 

Receive SIP goals/action plans update

•

 

Discuss safety issues related to the school

environment

•

 

Discuss decisions that affect student

achievement – are they advancing or

impeding student achievement

•

 

Send “Year End” communication to your

school community (i.e. newsletter article,

Infinite Campus, etc.)

•

 

Ask for/discuss community concerns and

input

 

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8/19/09

 

May/June

 

•

 

Finalize budget recommendations to the principal for

the next school year

•

 

Receive end of year report from principal

•

 

Continue discussions and/or reach agreement on areas

of need for next year’s SIP

•

 

Revisit SAC Criteria (found in SIP document) and

evaluate your SAC; identify areas for continued

improvement

•

 

Elect/appoint next year’s SAC officers