Classified Staffing Guidelines

The Student Based budget worksheet for classified employee records

the FTE and average cost associated with each position.

You will use the Student Based budget worksheet as a planning tool to

develop your staffing for the year. Once it has been developed and f

submitted to the Budget office, you will be able to view your current

staffing through an Oracle report on your G/L.

Staffing Report for Up-to-date Information

Select the DCS Staffing Report on your G/L to view each classified

employee’s current position and FTE in the system.

To Access Classified Staffing Report

To Print Report To View Report

1. General Ledger User/Inquiry 1. General Ledger User/Inquiry

2. Select

“Submit Request”r

2. Select

“Submit Request”r

3. Defaults to “Single Request” –

click

3. Defaults to “Single Request” –

click

4. Click in

Name

. Use list of

values (3 dots) and select DCS

Classified Staffing Report.C

Click

OKi

4. Click in

Name

. Use list of

values (3 dots) and select DCS

Classified Staffing Report.C

Click

OKi

5. ‘Parameters’ screen will C

appear. In ‘HR Organization’ field e

select your site. Click

. Then u

click e

on ‘Parameters.’

5. ‘Parameters’ screen will

appear. In ‘HR Organization’ field

select your site. Click

. Then

click e

on ‘Parameters’.

6. Make sure options are correct

for printer and # of copies.

6. Set options to zero copies.

7. Click

Submit

. 7. Click

Submit

8. Click

“Refresh Data”

The

“Phase” column will change from

‘Pending’ to ‘Completed.’

8. Click ’

“Refresh Data”

The

“Phase” column will change from

Student Based Budget Worksheet

When viewing the Student Based budget worksheet, notice the FTE and

average cost per position is calculated based on your projected student

enrollment. You may use your discretion when assigning positions.

1. Record the total annual hours for each type of position in the

“annual hours” column. Your current staffing can be obtained by

viewing the DCSD Staffing Report off of your G/L. (You may need

to combine hours for multiple positions.) This will populate the

FTE and average cost of each position. (FTE is calculated by

dividng the employee’s total annual hours by 2088.)

2. Record the annual hours in the “District Allocation” section for the

following positions:

a. Campus Monitor(s)

b. Health Assistant

c. Special Services Education Assistants

d. Volunteer Coordinator

e. The Custodian staffing will be maintained in O&M

3. Record the annual hours in the “Other Funding Sources” section

for the following:

a. Planning Grant

b. Additional Growth

c. Level II staffing

d. Gifted and Talented funding

e. Etc.

4. Record any positions your site is funding through extra-curricular

dollars in the “Other Funding Sources” section.

5. Use all of your allocation before submitting to the Finance Office. t

In order to accomplish this, you may need to create vacant

positions.

6. Follow-up with Recommendation to Hire/Change of Status forms

for any positions you have adjusted.

Classified Substitute Allocation

•

Each school is given additional funds to use for classified

coverage or additional projects. The funds are based on your

site’s projected student enrollment multiplied by $4.17

•

Calculate an additional 13.95% for PERA and Medicare in the

substitute’s hourly rate.

Small School Factor

Cherry Valley, Alternative schools and new schools may be staffed

individually by positions, not by formula.

Classified Reassignments Due to Downsizing (DCFCE Contract

II.A.3)

When a circumstance results in a reduced number of positions for ci

employees at an existing site or department, current employees whose

positions will be eliminated will be offered a vacant position in the same

classification at the same rate of pay at another District location. The

District has no further obligation to an employee who does not accept the

offered position. Positions filled in this fashion will not be subject to the

posting requirement.

Reassignment Procedures

Notify HR of any staff reductions

Notify classified employee(s) of staff reductions as soon as

staffing numbers are firm.

If the employee has not secured a position by the end of their

current position, HR will offer the employee a vacant position

in the same classification.

Classified Position Costs per Hour

Position

Range

Avg.

Salary

w/Benefits

Bookkeeper - Elementary

$18.40

Bookkeeper - Secondary

$22.24

Campus Security

$17.59S

Clerical - Elementary Office

$17.27

Copy Room - Secondary

$15.58

Educational Assistant

$14.09

Educational Assistant – Mod. Needs

$15.89

Educational Assistant – Severe Needs

$17.17

Health Assistant (Adl. Hrs.)

$14.59

I.A. - Health

$15.60

I.A. - Spanish

$15.54

I.A. - Tech

$16.31

Librarian - Alternate

$15.52

Librarian - Elementary

$19.14

Library Media Tech. - Secondary

$16.47

Receptionist - Secondary

$15.63

Registrar - Elementary

$18.68a

Registrar - Secondary

$20.86a

Secretary - Attendance

$19.63r

Secretary - Counseling

$17.58r

Secretary to A.P. - Secondary

$19.62r

Secretary to Athletics

$18.90r

Secretary to Principal - Alternative School

$23.06r

Secretary to Principal - Elementary

$22.53r

Secretary to Principal - High School

$22.72r

Secretary to Principal - Middle School

$22.71r

Secretary to Principal < 250 students

$20.33r

Classified Calendars 2007 - 2008

Min Hrs/Week

Min. Days/Weeks

Days per Year

Track Salary Basis

20 5 169 Pre-School Accrual

20 5 172 A-D Tracks Accrual

20 5 176 A-D Tracks Accrual

20 5 176 Conventional Accrual

20` 5 176 Modified Accrual

20 5 176 Sped Pre-School Accrual

20 5 180 A-D Tracks Accrual

20 5 180 Conventional Accrual

20 5 180 Modified Accrual

20 5 181 Trad - Security Accrual

20 5 185 Trad/Library Media

Accrual

20 5 205 10 Month Accrual

20 5 222 11 Month Accrual

20 5 240 12 Month-Nutr Serv

Accrual

20 5 240 12 Month-Child Care

Accrual

20 5 240 12 Month-Trans Accrual

20 5 261 12 Month Accrual

Revised June 2007

Variations: Any variation to the calendars listed above will result in an

employee being place on an Hourly Wage Basis.

Definitions

Hourly Wage Basis: These employees are paid for the actual hours worked each

month on their following month’s paycheck.

Accrual Wages: The total wages earned for the school year are equally divided

over the remaining pay periods with that school year. This

results in equalized monthly paychecks.

Classified Salary: These employees are paid one-twelfth of their annual salary a

each pay period. This results in equalized monthly paychecks.

Note: Employees who work additional days over and above their

assigned days per year, log these additional hours in the

additional hours column on their timesheet in the month that

they were worked.

Note: These calendars do not apply to self-funded programs.

Salary Basis Definitions:

Hourly Wage Basis:

These employees are paid for the actual hours

worked each month on their following month’s paycheck.

Accrual Wages:w

The total wages earned for the school year are

equally divided over the remaining pay periods within that school year.

This results in equalized monthly paychecks.

Classified Salary:

These employees are paid one-twelfth of their

annual salary each pay period. This results in equalized monthly

paychecks.

Note:

If employees work additional days over and above their assigned

days per year, put the additional hours in the additional hours column on

their timesheet in the month that they were worked.

Note:

These calendars do not apply to self-funded programs.

Classified Staffing Benefits - Based on Position

Student Contact Days

4-Track Student Contact Days:

169 days

Traditional Student Contact Days:

173 days

Total Student Contact Days:

232 days

Less than 20 hours per week and less than 169 days per

year

Benefits:

Not eligible for accrual of and leave benefits

Not eligible for insurance benefits

Not eligible for Exemplary Option

Eligible for Skill Blocks and Incentive Blocks

Hourly Salary basis (paid one month in arrears for actual hours

worked)

Min. 20 hours per week and 169 – 199 days per year

Benefits:

2 paid holidays

Sick leave

Accrual Salary basis (12 equal paychecks)

Insurance benefits

Skill Blocks, Incentive Blocks and Exemplary Option

Min. 20 hours per week and 200 – 214 days per year

Benefits:

5 paid holidays

Sick leave

Accrual Salary basis (12 equal paychecks)

Insurance benefits

Skill Blocks, Incentive Blocks and Exemplary Option

Min. 20 hours per week and 215 – 250 days per year

Benefits:

7 paid holidays / sick leave

Accrual Salary basis (12 equal paychecks)

Insurance benefits

Skill Blocks, Incentive Blocks and Exemplary Option

Min. 20 hours per week and 251 days per year

Benefits:

10 paid holidays

Sick leave

Accrual Salary basis (12 equal paychecks)

Insurance benefits

Skill Blocks, Incentive Blocks and Exemplary Option

Note:

When staffing,

add the paid holidays to the actual days

worked

(example: 251 days plus 10 paid holidays = 261 days recorded :

on the Recommendation to hire and the Classified Staffing Worksheet.)

Insurance:

Min. 676 - 1182 annual hours

= 50% District paid single coverage

Min. 1183 annual hours

= 100% District paid single coverage