Human Resources Department

Bill Hodges,

Assistant Superintendent

 

620 Wilcox St. | Castle Rock, CO 80104 | www.dcsdk12.org

November 9, 2007

 

Colleagues,

After continued conversation in the Superintendent’s Cabinet regarding the severe weather

delay/closure process for staff, we wanted to provide you some points of clarification.

 

•

Central Administration staff includes any Administrator, Professional/Technical, Licensed

and Classified employees that are not school-based (including Wilcox, Cantril staff,

Service Centers, HR North, the Learning Center, ITS, etc.).

•

If

any

feeder is open, Central Administration staff, including Admin/Pro Tech, Licensed

and Classified employees, should make a reasonable attempt to report to work in order

to provide support for schools which remain open. If conditions warrant closure of

Central Administration, essential personnel procedures should be followed.

•

Employees are expected to report to their work location (unless other arrangements

have been made) if at all possible. You should only use leave if it is impossible/unsafe to

drive to work.

•

Staff is encouraged to have conversations with their direct supervisors to make

accommodations (flex time within the same work week, personal day leave, vacation or

accrued compensatory time), in cases where it is dangerous to travel to work.

o

Flex time must be used within the work week.

o

Staff may utilize “comp” time, personal and/or vacation time for a snow day.

Accrued “comp” time must be used no later than December 31

st. Employees can

begin accruing “comp” time again after December 31

st.

o

Admin/Pro Tech staff should make arrangements with their supervisor to make

up the time, or take a vacation or personal day if they cannot safely report to

work when their Feeder or Central Office is open.

•

In the event of an

ALL District

closure and/or closure of Central Administration, only

essential personnel should report to work. Essential personnel are those employees

predetermined by the Assistant Superintendent of Human Resources or his/her

designee. Responsibilities of essential employees include responding to the type of

situation causing closure or performing a time sensitive or critical District function that

would have an adverse impact on the District if not performed on a specific day. No

other employees are to report to work. Non-essential employees will receive their regular

rate of pay during this absence from work.

 

Questions, concerns and feedback can continue to be directed to Feedback Central from the

District’s website at www.dcsdk12.org.

 

Thank you for your time and understanding.