Douglas County School District

Balanced Scorecard

Purchasing Dept

Red

=Urgent

Yellow

=On Watch

Green

=Maintenance

R

Y

G

Target Yes Yes Yes Yes Yes Yes

Results Yes Yes Yes Yes Yes

Target 100% 100% 100% 100% 100% 100%

Results 100% 100% No No

Target 100% 100% 100% 100% 100% 100%

Results 100% 100% 100% 100%

Target 100% 100% 100% 100% 100% 100%

Target Yes Yes Yes Yes Yes Yes

Results Yes Yes Yes Yes

Target 100% 100% 100% 100% 100% 100%

Results 100% 100% 100% 100%

Target N/A N/A N/A 4.25 4.25 4.25

Results N/A N/A N/A 3.80

Target 3.40 3.40 3.40 3.40 3.40 3.40

Results N/A N/A N/A 3.42

Target 3.40 3.40 3.40 3.40 3.40 3.40

Results N/A N/A N/A 3.45

Target 3.40 3.40 3.40 3.40 3.40 3.40

Results N/A N/A N/A 3.29

Target N/A N/A N/A 1331 1354 1354

Results 1040 1204 1268 1290

Target Min. 3x Min. 3x Min. 3x Min. 3x Min. 3x Min. 3x

Results 3.18 3.21 3.93 3.46

Target 2-5% 2-5% 2-5% 2-5% 2-5% 2-5%

Results N/A N/A N/A 3.80%

Target 4.0 4.0 4.0 4.0 4.0 4.0

Results 4.6 4.5 4.9 5.2

Target 1.0 2.0 2.0 2.0 2.0 2.0

Results 1.2 2.1 2.4 3.0

<2%

Warehouse turnover PURCH <2%

General Warehouse stock out ratio PURCH Stock-out 2-5% 4x

Main

Cost Savings (3x

of our costs of operation)

PURCH Cost savings over budget

External survey (Internal

customers)

MAIL satisfaction rating

(1-4 scale)

External survey (Internal

customers)

WH satisfaction rating

(1-4 scale)

NIGP Agency Certification PURCH Yes/No

bidding $25K or greater

PURCH %

over $25K

PURCH %

Purchasing cards

(5% increase per year)

PURCH # of cards

External survey (Internal

customers)

PURCH Yes/No

Internal survey PURCH Mean (1-5 scale)

2007-

2008

Maintaining certifications of staff PURCH % Certified

2003-

2004

2004-

2005

2005-

2006

2006-

2007

Implementation of competitive

procedures for professional services

2002-

2003

Effective Use of Resources

Responsive Governance

1. Leadership

Policy Performance Measure Data

Supplier

Priority

EL 1.7.5

Unit of Measure

2. Staff Focus

3. Stakeholder Focus

4. Process Management

O & M turnover PURCH

PURCH satisfaction rating

(1-4 scale)

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Douglas County School District

Balanced Scorecard

Purchasing Dept

Red

=Urgent

Yellow

=On Watch

Green

=Maintenance

R

Y

G

Target Increase Increase Increase Increase Increase Increase

Results 33452 37159 44005 52783

Target $3.0M $4.0M $5.0M $6.0M $7.5M

Results $3.8M $4.3M $5.4M $7.0M

Target Achieve Achieve Achieve Achieve $20,000 $20,000

Results 0 0 0 $18,678

Target Yes Yes Yes Yes Yes Yes

Results Yes Yes Yes Yes

Target Yes Yes Yes Yes Yes Yes

Results Yes Yes Yes Yes

Target Yes Yes Yes Yes Yes Yes

Results Yes Yes Yes Yes

Target <or=.17 <or=1.9 <or=1.9

Results 0.17% 0.15% 0.17% 0.19%

Target <or=.05 <or=.07 <or=.07

Results 0.05% 0.06% 0.05% 0.07%

Target <or=.1 <or=.1 <or=.1

Results 0.10% 0.09% 0.10% 0.10%

2006-

2007

2007-

2008

Priority

Effective Use of Resources

2002-

2003

2003-

2004

2004-

2005

2005-

2006

Purchasing card transactions PURCH #

Policy Performance Measure Data

Supplier

Unit of Measure

4. Process Management

% of total General Fund Budget WH %

% of total General Fund Budget MAIL %

% of total General Fund Budget PURCH %

Operated within department budget WH Yes/No

Operated within department budget MAIL Yes/No

Purchasing card expenditures PURCH $

Operated within department budget PURCH Yes/No

Purchasing card revenue PURCH Rebate amount

5. Finance

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