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Chief of Staff

Quality Tools Quicksheet

If you
want to:

Expand your thinking

Gather ideas

Group ideas

Find the Cause

Sequence ideas

Draw a picture of data

Track facts

Get group consensus

Solve problems and make decisions

These tools may be helpful

Brainstorming

Affinity Diagram

Affinity Diagram

Fishbone Diagram

Flowchart

Bar Chart

Checksheet

Light Voting

PCTR

Brainwriting

Brainstorming

Fishbone Diagram

Relations Diagram

Action Plan

Run Chart

Run Chart

Consensogram

Force Field Analysis

Affinity Diagram

Checksheet

 

Scatter Diagram

Activity Network Diagram

Pareto Diagram

Gantt Chart

Ground Rules

Fishbone Diagram

Kano Analysis

Survey

 

Five Whys

Gantt Chart

Control Chart

Checklist

 

Pareto Diagram

Tree    Diagram

Plus & Delta

 

 

 

 

 

 

Tree    Diagram

 

Focus Group

 

 

 

 

 

 

Matrix Diagram

 

Issue Bin

 

 

 

 

 

 

Plus & Delta

Note:  For downloadable tool templates and/or examples, go to the CQI folder in First Class.

 

Quality Tool

Description

Action Plan

A tool used to record a course of action when implementing a treatment. Includes strategies, responsibilities, timelines, and indicators of completion for each step.

Activity Network Diagram

Tool that allows a team to find both the most efficient path and a realistic schedule for the completion of any project by graphically showing completion time, necessary sequence of steps, and which steps can be done simultaneously.

Affinity Diagram

Tool to determine relationships or similarity. Brainstormed ideas are sorted into categories that have a relationship to each other. Good for assessing prior knowledge, vocabulary awareness, or concept attainment.

Bar Chart

Visual display of data in vertical or horizontal bars; can be a Histogram or Pareto Chart

Brainstorming

Used to generate a large number of ideas in a short period of time. Participants call out ideas – no evaluation or judgment should be made – all ideas are recorded.

Check Sheet

Tool to organize data collection. Often organized in rows or columns, with data occurrences checked off or tallied.

Consensogram

Used to identify knowledge or opinions of a group on certain concepts or issues.

Control Chart

A run chart showing standard deviations to monitor, control, and improve process performance over time by studying variation and its source.

Fishbone Diagram

Helps discern contributing factors to an outcome or problem. Also know as cause-and-effect diagrams. Causes are recorded on the bones of the fish-effect in the head.

Five Whys

Used to find the root cause of a problem quickly. Ask why the problem is happening five times, drilling deeper into the problem each time.

Flowchart

Visual documentation of a process. Shows step-by-step approach to a specific process by using symbols to denote tasks, decisions, and stages. Can be general process or deployment (specific roles assigned to tasks).

Force Field Analysis

A problem-solving tool used to analyze driving and restraining forces that surround a proposed change.

Focus Group

Type of survey – used to gather attitudes and concerns from a small group, usually randomly selected. Interviewer takes notes on responses.

Gantt Chart

Shows a project schedule at a glance. Displays the major activities and their duration, including overlaps.

Histogram

Bar chart that provides visual representation of data. Bars are arranged in order with respect to time, size, volume, and so on.

Issue Bin

Captures ideas/questions that deserve further clarification or discussion at a later or more appropriate time. Sometimes called a Parking Lot.

Kano Analysis

Tool to identify and prioritize the full range of customer needs, from essential, to important, to delightful.

Light Voting

Way to determine consensus by allowing team members to cast weighted votes to designate items with their greatest support. Total number of points for an item determines which item to choose.

Matrix Diagram

Tool to systematically identify, analyze, and rate the presence and strength of relationships between two or more sets of information.

Pareto Diagram

A bar chart giving a visual representation of data in order of frequency (greatest to least). Highest bar represents priority action item.

PCTR Cycle

Problem-Cause-Treatment-Results cycle that reflects continuous improvement. Uses the scientific method in relation to systematic improvement and problem solving.

Plus & Delta

Tool for brainstorming the strengths and opportunities for improvement of a meeting or team function.

Relations Diagram

A pictorial representation of the cause-and-effect relationships among elements of a problem or issue.

Run Chart

A line graph of data plotted over time.

Scatter Diagram

Graph showing the relationship between two factors. The pattern formed by the plotted dots help to analyze causes and indicates if a true relationship exists.

Survey

Used to collect knowledge/opinions of a targeted group. Can be written, phone, or face-to-face. Used to discover customers’ views (internal and external) of supplier’s performance.

Tree Diagram

Identifies actions to solve a problem or implement a solution. Moves thinking from broad goals to specifics.