Please read the following helpful hints that will enable our mail couriers to process your mail more efficiently:

The goals of the District Mail Services are to pick up, sort, process, post and deliver school / department and U. S. Mail. Using the following guidelines will enable us to do our job in a more cost-effective manner within the guidelines of the U. S. Postal Service. We need your continued support in keeping our rates and permits as low as possible.

1. Address - All inter-office mail envelopes must have the following information:

a. Date; b. Name of person mail is to be delivered to; c. The school name / or department of that person; d. Person sending the mail; e. School / department of person sending mail

2. DO NOT MIX U. S. mail with inter-department mail. All inter-office mail must be in inter-department envelopes. If you want to use a regular envelope for inter-department mail, please place that envelope inside an inter-department envelope.

3. Please make sure of a location, (school / department), of an individual when you send inter-district mail.

4. Mark all overseas mail with a special note to us so we can attach additional postage. If you do not do this, it will be returned to us for additional postage, and this will cause the piece of mail to be delayed. A Customs Form must be filled out for boxes or packages leaving the country. This form must be signed by the person sending the parcel.

5. Rubber Band all U.S. Postal mail together facing the same direction. Sealed letters in one group. Unsealed letters with flap up in a separate group.

6. Rubber Band all inter-office mail together in a group. If the group is large, make more than one group.

7. All first-class U.S. POSTAL MAIL MUST HAVE A RETURN ADDRESS of the school / department it is sent from, in case it gets returned, it will get back to the correct sender.

8. All UPS packages must have a physical street address. UPS will not deliver to P.O. Boxes under any circumstances. Labels must be easily readable and appropriately applied to boxes. Packing books and other weighted materials should be in smaller boxes. Please do not use large boxes. Some materials that are lost through distribution, is because of poor packaging. Do not send any boxes through the warehouse without proper paperwork and labels.

9. Please be sure to seal all manila envelopes with metal clasps under flaps. Our postage machine is unable to seal these type envelopes and apply postage as with letter size envelopes.

10. Metal objects and odd items must be in padded envelopes and flagged " hand stamp". Example: (paper clips, pins, magnets, pencils, pens, coin money). DO NOT SEND IN PLAIN ENVELOPES. The Post Office will not accept these items. We can not always catch this at Mail Services before it goes to the Post Office.

11. MAIL PICKUPS ASSISTED BY THE WAREHOUSE. Do Not Send inter-district boxes in the school mail. Please fill out an inter- department transfer form and tape to the box . Make sure all 3 copies stay on the box until picked up by the warehouse. Place the box with items ready to be picked up by the warehouse on your delivery day. (Example: DMC crates and boxes, Historical Society trunks, large UPS boxes to be mailed, bulk mailings). Call the warehouse one day before your scheduled delivery date. Refer to your warehouse delivery schedule, if you are unsure of your delivery date and call the warehouse at 303-387-0347.

12. Media bags and media items need to have a label with the correct destination clearly placed in the label holder. If the label is not changed the item will remain at you location until it is correctly labeled. When media items are delivered in a white postal tub please keep the postal tub a your location to return the media items. We have had the mail boxes filled with media bags and nowhere to place the mail. When you have more than one box to be picked up, please call Mail Services at 814-5175, so we can bring in our dolly to help us carry the mail and media items in one trip.

1. Prepare all bulk mail according to U.S. Postal regulations before sending to Mail Services. (A list of requirements has been included. Please call either Maria, Carol, Ray or John Green if you have any questions.)

2. Call Mail Services at 303-387-0342 when you know that you're going to have a bulk mailing so we can plan for it. If you send bulk mail in on Friday we may not get to it until Monday or Tuesday of the following week. All bulk mail will go to District Mail Services. Please have the proper paper work filled out so we can process it after it arrives at Mail Services. The post office will not process bulk mail after 1:00 p.m. With our routes we cannot get to the Post Office by that time. It will go the following business day. The Post Office "guarantees" bulk mail delivery for third-class within 5-7 working days.

3. To conserve funds please try to use bulk mailings rather than regular first class whenever possible. Have mail to Mail Services at least 7 days before it needs to be received by the public.

1. Presorted First Class Mail

a. Presorted first class mail is serviced the same as first class mail but at a lower rate. Today that rate is $.352; b. For a mailing to qualify as presorted first class, there may NOT be less than 500 pieces of first class mail each weighing exactly the same, with exactly the same contents, and exactly same size. This includes exactly the same envelopes. (Example: Report Cards). A return address is required and must be sorted by zip codes.

2. Standard - Third Class:

a. Circulars, including printed letters, which are being sent in identical terms to more than one person; b. Printed matter weighing less than 16 ounces. There may not be less than 200 pieces. Printed matter means paper on which words, letters, characters, figures or images or any combination of them not having the character of a bill or statement of account, or of actual or personal correspondence, have been reproduced by any process other than handwriting or typewriting. Computer prepared material is considered to be printed matter and is not considered to have the character of actual or personal correspondence.

1. Use Permit # 8 Presorted First Class - 500 or more items sorted by zip code. All pieces weighing the same, same size and same contents.

2. Use Permit # 38 Non-Profit Third Class - 225 or more items sorted by zip code. If you have newsletters (no advertising) they MUST BE DOUBLE BANDED. one rubber band across the length and one more across the width. This permit is allowed only for non-profit, no advertising.

3. Use Permit #134 Bulk Rate Third Class - 225 or more items sorted by zip code. For newspapers (advertising allowed) they MUST BE DOUBLE BANDED. One rubberband across the length and one more across the width. This permit is allowed for items with advertising.

1. Library Rate:

a. Publishers books; b. Sound recordings; c. Tapes or records; d. Equipment to run tapes or records; e. Booklets connected with tapes or records; f. Monologues

2. Post Cards:

a. Face all the same direction; b. Place all in same upright position; c. Check for blanks; d. Separate and band by zip code

3. Newsletters and Other Printed Materials:

a. Pieces not being mailed in an envelope should be folded to show full address. One and two page flyers will be returned to be placed inside an envelope. Do Not Send Less than 3 pages folded and taped; b. The loose edge of the pages must be taped as close to the bottom of the piece of mailing as possible. DO NOT STAPLE. Please tape as close to the bottom of the piece of mailing as possible. Make sure the folded edge is at the TOP where the return address is and the stamp will be posted, with loose edges facing down; c. All pieces of the mailing should have labels or addresses facing the same direction. Do Not place labels where the stamp is to be posted. Mailings will be returned, if for some reason, the mailing is incorrectly formatted for the Post Office to process; d. Place all pieces in the same upright position; e. SEPARATE and BAND by zip code.

Please use the attached list of school abbreviations to expedite your mail delivery: